Information technology department tools for modernization of technical documentation management system

UDK: 681.518:622.276

DOI: 10.24887/0028-2448-2026-4-101-103

Key words: design documentation management, technical data management system (TDMS), design institute, oil and gas engineering, design automation, VBScript, AutoCAD integration, approval optimization, electronic document management, digitalization of design

Authors: V.Z. Kuzenkov (Tyumenneftegazproekt LLC, RF, Tyumen); N.S. Bushueva (Tyumenneftegazproekt LLC, RF, Tyumen)

The article considers practical experience of the information technology department at Tyumenneftegazproekt LLC in developing and maintaining the technical documentation management system (TDMS). The work is relevant due to the need of design institutes to adapt to the growing requirements of oil and gas companies regarding timelines, formats, structure of design documentation amidst industry digitalization. The objective was to transform the TDMS from a passive file repository into an active tool for managing the design documentation lifecycle. Three key directions were implemented. The first technical adaptation and system programming tailored to specific design processes using VBScript to automate completeness control and compliance of drawings with customer standards. The second development of an integration layer based on C# and F#, ensuring two-way data exchange between TDMS, AutoCAD and MS Office. The third analytics and optimization of design documentation approval routes. Special attention is paid to formalizing customer requirements and organizing external interaction through the Easla.com cloud platform. The practical significance is confirmed by the achieved results: reduction of drawing inspection time by 67 %, increase in design documentation processing speed by 35 %, reduction of human error by 80 %, decrease in average document approval time by 30 %. These results demonstrate that targeted development of a legacy system with a systematic approach to integration, process reengineering, and user communication is an economically viable alternative to implementing new expensive platforms. This enables a design institute to build competitive advantages in the oil and gas industry project services market.

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